Chairperson/Scribe

Job Title:                      Chairperson/Scribe 

Appointment Type:       Permanent/ Part-Time 

Reports to:                  Board of Directors via President and Vice-President 

Hours of Work:           up to 10 hours per week maximum 

Salary:                        $16.55 per hour 

Start Date:                  Immediate 

Term:                           thru April 30/25

Send resume and cover letter to FSA@flemingcollege.ca.  Deadline to apply is April 23/24. 

Position Description 

In addition to the duties, responsibilities and obligations as outlined in the Frost Student Association Constitution and Human Resources Policies Manual, as well as any other corporate document, the Chairperson/Scribe shall perform the following duties. 

The Chairperson/Scribe shall 

·       Chair all Board of Directors meetings including the Annual General Meeting. 

·         This includes directing and leading conversations, ensuring items are clarified and providing equal opportunity for voices to be heard. 

·       Create and distribute Meeting Agendas. 

·       Arrange, with input from the Board of Directors, meeting times and places. 

·       Ensure all meeting minutes are scribed and stored in the appropriate manner. 

·       Ensure that all draft copies of any minutes, notices or supporting documentation presented during Board meetings or any meeting of the members are accurately recorded.   

·       Ensure that any notices of official meetings are properly posted, and wording is

in line with Constitutional requirements. 

·       When required, provide final interpretation of the Frost Student Association Constitution.   

·       Develop and deliver at least one educational session on Robert’s Rules of Order, effective Board monitoring, as well as any other Board education required, in order to ensure the timely and efficient running of meetings.   

·       Provide a year-end “legacy” report to the Board of Directors, which summarizes the Chair’s annual activity, and provides suggestions for activities moving forward (this must be completed prior to receiving the last payment of honorarium) 

·       Perform other duties as prescribed by the President and/or the Board.  

Skills and Qualifications

·         Excellent organizational skills

·         Good time management

·         Proficient in the English language

·         Leadership qualities

·         Experience with MS Office 365