Date: February 28, 2018 Location: Boardroom
Call to Order: Board Meeting
Roll Call: Amanda Drake, Madeline, Amanda Moore, Monique, Sophia, Scott
Declaration of Conflict of Interest: N/A
Approval of Agenda: Madeline motions to approve agenda, Amanda Moore seconds, all in favor
Approval of Meeting Minutes: Madeline motions to approve February 7, 2018 meeting minutes with change to approval of school agendas, Amanda Drake seconds, all in favor. Amanda Drake motions to approve February 21, 2018 meeting minutes, Madeline seconds, 2 in favor 1 abstain
Meeting Start: 5:00pm
April 13 and 14 Friday and Saturday
Monique: Contacted 2 bands, local guy from Port Perry for $600, with 2 hour time slot
Side Street hasn’t gotten back yet
Amanda: Friday quite night with music,
Monique: Flem Prov, hire a comedian, local band that played at snow fest will also available
Monique: Saturday 2pm -4pm Airbrush ladies will be coming in, magician, circus act
Amanda: Bands throughout the day and evening. Kate and Melissa, start of slow then get heavier at night
Amanda Moore: How much are we paying the bands?
Amanda Drake: there is a 10,000 budget, different bands will be getting a different amount of money
Monique: Have Kate and Melissa perform then Port Perry band play then Side Street then John Edward
Monique: During the day, have water pong, have a BBQ going, Bonnie is looking into getting a hot air balloon.
Meeting with Bonnie, Sherry and Sarah
Attended first mangers meeting
Started with job descriptions to make sure everything was covered and divided up properly different the positions
Madeline: Bring in Mike Peart or fire inspector to figure out all the aspects of the building and capacity rules.
Amanda: Want to bring up marketing for the rental of the Auk Lodges space to outside users
Amanda: Bonnie will be here in the summer then Sarah will work until she takes a leave.
Madeline: Discussed earth hour and fixing up the Auk’s Lodge manual
Amanda: Will be having meetings weekly until it is no longer necessary
Rally and Hockey Game:
Amanda Moore: was smooth and was a success
Was not a one man show, everyone helped a lot and was great
Amanda Moore things to fix:
- Didn’t have a playlist and should have had that prepared.
- John was the liaison, but next time get SAC to help as well
- Email duties prior so everyone knows exactly what they’re doing
- Next time make it not during exams
- Talk to Bar about the plan for the night
Amanda Drake: More advertising next time- during the day and use the street team. On the Monday should promote a lot to get more people.
Monique: Doesn’t necessarily think advertising should have started earlier
Amanda Drake: Everyone was great keeping people entertained and involved
Madeline: Need to have an FSA rep at the door at all times and security does ID. If no student car then they have to leave or have friend sign them in
Amanda Drake: Recommend Bonnie sit at the front, have a limit to one person able to sign in at a time.
Madeline: Bartenders shouldn’t have had to clean up as much as they did. They’re responsibilities and duties are just bartend- not responsible for cleaning up our mess.
Amanda: Bar staff cleaned up glass and FSA cleaned up garbage.
Madeline: In regards to SAC, they get a new president this year and there was a lot going on, get Kristi of John to be on them about involvement with Frost.
On April 14th at 10-1 or 2
Amanda Moore: Get Scott to help get turtle conservation. Was thinking to get a list of conservation organizations.
Amanda Moore: Could we get a real turtle?
Amanda Drake: Or have a make shift area with fake turtle. Recommend getting a committee together for running this and using Bonnie
Amanda Drake: Reach out to St. Johns ambulance and open up and advertise to the community. Have to get people signed up.
Amanda Drake: Should get the marathon running number signs.
Awesome turn out and went well
Went through the busy topics first opened up the floor for questions, system went well
Constitution will be done next year
Thursday March 1, 2018.
Everyone is going away/home for the week but if you are not then feel free to come in and check emails
Health and Safety:
HSC Audit of Auk’s lodge and FSA
Requesting what to do to be at par, in the case of a health and safety officer comes in and points out anything or give FSA a ticket
Example: CO2 is attached to a shelf that’s attached to nothing but a bungee cord
Should have yearly reports
President and VP of Academics:
Tony Tilly and Judith are stepping down and they have reached out to sit down with a consulting firm to figure out what the college needs from a Good President
Everyone has been vague on what is going on
Board of Governors meeting is coming up as well and service meeting is before. March 28 meeting with B of G to discuss students’ needs and feedback
Madeline will keep everyone informed as information comes.
Amanda Drake: Went really well
Host were amazing
Constitution and Policies Meeting:
Monique won’t be able to join in on the meeting
Scott and Amanda will have to leave for conflict of interest reasons
Many problems with the forms being filled out
A lot of international students and some of them weren’t filling out funds properly and now the food bank will only be available for emergency situations
Amanda Drake and Sherry will be having meetings with the students that applied
Amanda Moore: Will there be an opening date
Amanda Drake: No
Amanda Drake: the purpose for the food bank is not being understood. Sherry is going to go over the policy
Video Dance Party:
Okay to post the posters
Grad photos are coming up and the board room is getting used
Open house April 7
New board members and FSA will be there to support
KPI are going out mid-march, student satisfaction survey, for College not just for specific class
FIF Hunting- One Day Stand, no smoking on campus for one day
Promoting smoke free campus
Amanda Drake: health and safety, being late during breaks
Email Madeline received: raising awareness, explore ways she can support, have the conversation to capture student and facility interest. Get survey. Tie to mental health awareness
Amanda Moore: some people need it to get through the day
Amanda Drake: if it is general it’s okay but if it’s forceful then FSA shouldn’t be involved
Monique: how many times do you hear smoking is bad for you, everyone knows it is bad for you but there is no point for FSA to be a part of it
Scott: Support all students and it seems like its bashing the students and there shouldn’t be a day to forbid smoking.
Amanda Drake: Moving the area would be different then banning it
Scott: If it were to be moved back to the windmill then it was be a safety issue as well
Amanda Drake: Silly to get involved, focus on student health not stopping smoking
Madeline: Will be having Bi-weekly meeting with the dean and he wants to know about program presidents and wants to be on a better level with the students.
Jen Lee reached out about Chilean soup day. Money goes to united way, support staff and faculty run day were you pay for bowl or pay for entry. Have FSA or student or faculty competition for chili.
Fleming delta waterfowl
Don’t charge membership
2 events annual-pub nights, building houses for ducks
Approval of club
Madeline motions to approve Fleming Delta Waterfowl club, Monique second, All in favor
1- 486.85 3 feet by 4f 1- 15/16 inches deeps
2- 346.55 36” by 36”, 3 7/8 inches deep
3- 283.30 36 by 36, 1 15/16” deep
Madeline motions to approve 375 dollar budget for a Display case, Amanda Moore seconds, all in favor.