Call to Order: Board Meeting
Roll Call: Amanada Drake, Madeline, Diana, Amanda Moore, Kailey, Kyle, Monique
Declaration of Conflict of Interest: Amanda Moore
Approval of Agenda: Amanda Moore motions to approve the agenda, Amanda Drake seconds, all in favour
Approval of Meeting Minutes: Madeline motions to approve meeting minutes, Monique seconds, all in favour
Meeting Start: 4:31pm
Proposed Budget, Fleming College Catholic club
Sarahs last day November 10th 2017
Sophia’s first day
Brooke Lynch: Requested use of the FSA shuttle bus for open house on November 18th
Would pay for added runs and making it a half hour earlier.
Saturday November 18th 2017
bring in school administrators to talk about the ancillary fees, what they are for, discuss if there is a price increase and why.
Stay calm study on
November 28th 2017, Student support event, promot food bank and healthy eating, handing out snacks
Talking about Hockey game and stay calm studying on, on the same day and how to work in both.
Fall Fair Review:
Good feedback from students, happy they had something to do. Around 40 people showed up for the haunted walk.
Between board members a lot of miscommunication.
Could have been a liability with miscommunication between locations of where the walk/events were being held.
Amanda Drakes suggests there needs to be more proactive behaviour.
Task were given out that weren’t completed.
· Check-ins with Madeline and Amanda Drake
· Checklist made for the event
· Delegating tasks so no one is sitting around wondering what to do
· Avoid advertising before things are finalized
· Strategizing the timeline to keep people ingaged
· Safety: Making sure secruity legitiments are clear
Working Group Progress:
Going well, up to section 4 in the constitution
Application is going well
Put a face to the grant application
Start getting feedback about the expantion of the shuttle bus
Fall Fair is done
Tony Lee is booked for Snowfest
Feedback on social media, no more than 10/1700, 3 negative.
Taking about upset student- about confusion with the strike, program continued first week of strike then stopped after reading week.
Going through negotiation got no where, College is available to start negotiating on November 2nd 2017.
Extention of all programs (into winter break).
Amanda Moore adds Hockey game to round table:
November 28th 2017 event starts at 7, 7-8:45 these stations are available:
Diana and Amanda Drake will be working the door
Monique- cottan candy duty
Madeline- is on popcorn
Kyle- is on pizza
Fill out ballot if you wanna be apart of shoot-out
Mascots drop puck
Amanda Moore adds communication to round table:
Needs to be a lot more communication
Everyone needs to know what everyone is doing at all times so all directors are in the know
When asked question all directors should know how to answer
Face-to-face communication, email isn’t as effiencent
Suggests everyone has to speak at round table
More updates for the students, sending emails more then just once a week
Kailey adds to round table about food services:
When strike ends, free pizza, granola bars
Getting feedback through survey
Vending Machine despences fresh food
Kyle singing national athlem
Everying is organized
TSN will be there filming
Wages and approval for new positon:
Change from operations manger to a co-ordinator positon
“Support co-ordinator” and pay rate of $18.00 compared to $22.50
Someone with actual experience, not student
2-5 years of experience, superviser experience
Amanda motions to approve change in title and rate, Monique approves, all in favour
Agenda’s for new students, price: $3700
Can be sold in Auk’s lodge.
Be ready for September 2018
Decision indefiniatly post poned.
Fleming College Catholics:
Connection to St. Marys church
Amanda Moore motions to approve Fleming College Catholics, Madeline approves all in favour.
Meeting Adjourned: 6:19pm