September 16, 2016

September 16, 2016

FSA Boardroom

Call to Order: Frost Student Association Board Meeting

Roll Call of Members: Rachel Bourne, Maddy Williams, Tim Marostega, Nick Gyemi, Matt Kinslow, Lindsay Jackson, Josh McKay.

Declaration of Conflict of Interest: N/A

Approval of Agenda: Approval of agenda dated Sept 16, 2016; all board members are in favour. 

Agenda Topic: future meetings

Members will have to coordinate schedules for future meeting times

Phone call with Tim failed, bad reception

Agenda Topic: Orientation

2015 had high bar sales. Encourage underage students to buy $1 pop

Looking at 2 week or 1 week event

Agenda Topic: Approval of agenda

Approval of last meeting minutes: passed all in favor

Sherry: Food bank going well overall, word of mouth

No pencil on time sheets, official documents

Submit time sheets to Sherry, can get fined if it goes in late

Expenses can be submitted monthly, confirm with Sherry

Answer to emails whenever possible, especially to students

discuss budget and approvals

Discuss IT issues, go to Sherry

Maddy will donate printer, possibly buy one if needed

Sherry exiting meeting

Agenda Topic: Bar

Possibly have student supervisors around bar area, or security camera

Sarah C will ask about cameras and footage

Possibly use sign up boards in bar area

Hiring for chair/scribe position will be re-examined

Agenda Topic: Logger sports diner

FSA will not pay for logger sports expenses

Motion to decline paying for logger sports diner: passed all in favor

Agenda Topic: Spotted account

FSA will not use or pay for Spotted at Fleming account

Shuttle bus schedule has an issue with the school’s schedule

Shuttle bus issues will be revisited

Agenda Topic: drum kit

Drum kit is worth about $100, we will offer as a gift to Halliburton campus

Revisit if they don’t want it

Agenda Topic: FSA retreat

Will be working, and staying after

Needs to be revisite