December 3 2018


ROOM (17:02)

Call to Order: Frost Student Association Meeting

Roll Call of Members Present: Amanda Moore, President Shivam Parikh, Vice President

Patrick Santos, Director of Athletes Adam Alaimo, Director of Sustainability Victoria Hynes,

Director of Student Life Declaration of Conflict of Interest: N/A. Approval of Agenda: All


Approval of Previous Minutes: Postponed. Meeting Agenda:

Guests: N/A

Send regrets: N/A

I. Call to Order

II. Roll Call of Members Present

1) Declaration of Conflict of Interest

2) Announcement

3) Call for New Business

III. Approval of Agenda

IV. Approval of Previous Minutes

V. Round Table Discussion

1) Town Hall Meeting (Amanda)

2) Snowfest (Victoria)

3) Games Corner (Victoria)

4) Upcoming Events (Victoria)

5) Mental Health Initiative Fee Events (Amanda/Victoria)

6) Beer Yoga (Amanda)

7) Hockey Game (Patrick)

8) AGM (Amanda)

VI. Business

1) AGM Date

VII. Motion to Adjourned

Meeting Discussion:

Victoria joined the meeting at 17:17.

Adam reported receiving the first quote from a shuttle bus contractor and confirmed it is high.

Amanda confirmed Scott Robertson had delivered meeting minutes from September 1st.

Amanda to distribute the minutes and members to approve.

1) Town Hall (Amanda)

Amanda thanked Adam and Patrick for their contribution in the Town Hall Meeting and congratulated

on the success of the meeting.

2) Snowfest, January 9th - 11th (Victoria)

Amanda confirmed Connor Morand, Glow Party, Welcome Back BBQ, and Campfire - including stargazing,

storytelling, and maple taffy - to take place at the event.

Amanda suggested contacting Tommy Akulukjuk, Indigenous Student Services Coordinator at Frost, to

cooperate and organise a campfire night.

Adam to contact Tommy.

Discussions made regarding incorporating axe throwing activity into the Snowfest event. Amanda to

communicate with Sherry for more information.

Amanda confirmed:

• Wednesday (09/01) daytime: Axe throwing.

• Wednesday (09/01) evening: Connor Morand.

• Thursday (10/01) daytime: Welcome Back BBQ (Common Hour), Mitch Tones Band, Club Fair.

• Thursday (10/01) evening: Glow Party.

• Friday (11/01) daytime: Make-a-plant.

• Friday (11/01) evening: Campfire - S'mores/stargazing/storytelling/maple taffy.

Victoria reiterated the total budget for Snowfest event is $10k, excluding Mental Health Initiative

funds. Amanda confirmed the approximate budget for:

• Connor Morand - $2k (Mental Health Initiative Funds).

• Glow Party - $3k (FSA).

• Campfire - $1k (FSA).

• Make-a-plant - $1k (FSA).

• BBQ - $2k (FSA).

• Mitch Tones Band - $300 (FSA).

3) Games Corner (Victoria)

Victoria proposed $200 for purchasing a PS3 including games and 2 wireless controllers.

Motion: Adam motioned to approve $200 for retro games and $200 for PS3 games purchasing. Vote: All

5 for. 0 opposed.

4) Upcoming Events (Victoria)

• Tuesday (04/12): Pep Rally Fleming Hockey Game

• Wednesday (05/12) midday: Smoothies

• Wednesday (05/12) evening: Ducks Unlimited Pub Night

• Thursday (06/12) daytime: Christmas Craft Show

• Thursday (06/12) evening: Forestry Ugly Sweater Party

• Tuesday (11/12): Trivia/Bingo pub night

• Wednesday (12/12): Karaoke & Open Mic

• Wednesday (09/01) daytime: Axe Throwing

• Wednesday (09/01) evening: Connor Morand

• Thursday (10/01): BBQ & Glow Party

• Thursday (10/01) evening: Glow Party

• Friday (11/01) daytime: Make-a-plant

• Friday (11/01) evening: Campfire - S'mores/stargazing/storytelling/maple taffy

• Tuesday (15/01): Beer Yoga

• Wednesday (16/01): Loggersports (to be confirmed)

• Thursday (17/01): Winter Wonderland Theme Fashion Show by ET 2nd year

• Thursday (24/01): A Night in Paradise Pub Night by ET 3rd year

• Tuesday (29/01): AGM Meeting

• Wednesday (30/01): Bob Ross Paint Night (to be confirmed)

5) Mental Health Initiative Fee Events (Amanda)

Amanda confirms 100 smoothies will be dropped-off on Wednesday (05/12) at 11:00, and requested

Board members to help with the distribution at noon. Selections including Berry Berry, Strawberry

and Banana, Green-A Machine-A, and Mango Mania.

Victoria to finalise financial matter regarding Connor Morand and Art Board.

6) Beer Yoga (Amanda)

Amanda expressed interest in organising Beer Yoga event.

Motion: Adam motioned to approve Amanda to be in charge of the Beer Yoga event. Vote: All 3 for. 0

opposed. 1 absent.

Adam suggested holding the event after Snowfest. All approve the event to be held on January 16th.

7) Hockey Game (Patrick)

Patrick confirmed the setup time is from 17:30 - 18:00.

Patrick raised uncertainty of Aramark opening hours and reiterated the request to order


$300 worth of pizzas for 100 people.

All approved for ordering party-size pizzas if Aramark remains closed during the event. Patrick to

send Bonnie pizzas order.

Patrick welcomed opinions on hosting Trivia night and prize size distribution.

Victoria suggested using Kahoot for big prize questions or a ticket-based system i.e. the most

correct answers receive the most ticket.

Patrick stated that the Trivia questions would be challenging and was advised to ask questions that

are more relatable to hockey at Fleming College.

All approved the hockey stick to be promoted around campus on Tuesday morning (04/12).

Patrick to create a promotional flyer.

Amanda and Adam to distribute the fliers and promote the hockey stick at noon.

8) AGM (Amanda)

Amanda reiterated meeting discussions would include the shuttle bus, fitness facility, Director

positions, finance changes, etc.

All approved AGM meeting to take place on Tuesday, January 29th at 17:00.


1) AGM Date

Meeting Adjourned at 18:22.

Date for next meeting: Monday, December 10th, 2018.